Privacy Policy
1. Introduction
ICSDAI ("we", "our", "us") is committed to protecting the privacy of individuals who interact with our website at icsdai.ai. This Privacy Policy explains how we collect, use, disclose and safeguard your personal data in accordance with applicable data protection law, including the UK GDPR and EU GDPR where applicable.
2. Data We Collect
We may collect the following categories of personal data when you use our website or submit an enquiry:
- Name and professional title
- Institutional or organisational email address
- Organisation name and sector
- Message content submitted through our contact and enquiry forms
- Technical data: IP address, browser type, pages visited, time and date of visit (via server logs only)
3. How We Use Your Data
We use personal data for the following purposes:
- To respond to institutional enquiries and membership applications
- To send the ICSDAI Intelligence Digest to subscribers who have opted in
- To maintain records of institutional relationships and correspondence
- To improve the functionality and content of icsdai.ai
- To comply with legal obligations
4. Legal Basis for Processing
We process personal data on the following legal bases: (a) your consent, where you have provided it; (b) the performance of a contract or pre-contractual steps; (c) our legitimate interests in operating an institutional platform and responding to enquiries; and (d) compliance with a legal obligation.
5. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected. Enquiry data is retained for up to three years. Newsletter subscriber data is retained until you unsubscribe. You may request deletion of your data at any time.
6. Third-Party Sharing
ICSDAI does not sell, rent or trade personal data. We do not share personal data with third parties except where required by law or where strictly necessary for the operation of our services (e.g., email delivery infrastructure). All third-party processors are bound by appropriate data processing agreements.
7. Cookies
ICSDAI uses only essential cookies necessary for the website to function. We do not use tracking, advertising or analytics cookies. Please see our Cookie Policy for full details.
8. Your Rights
Under applicable data protection law, you have the right to: access your personal data; correct inaccurate data; request deletion of your data; object to or restrict processing; and data portability. To exercise these rights, please contact us at the address below.
9. Contact
For data protection enquiries, please contact ICSDAI via the contact form on this website, selecting "Other Enquiry" and marking your message as a data protection request.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be indicated by an updated "Last updated" date at the top of this page. Continued use of the website after changes constitutes acceptance of the updated policy.